THREE PROPOSALE WERE SUBMITTED. DATE FOR CONFERENCE (17TH TRAVEL DAY) 18 & 19 JUN 2009. PLEASE SEE ATTACHED…

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THREE PROPOSALE WERE SUBMITTED. DATE FOR CONFERENCE (17TH TRAVEL DAY) 18 & 19 JUN 2009. PLEASE SEE ATTACHED.VARIETY OF REGISTRATION SERVICES INCLUDING FEE COLLECTION, WEBSITE, E-INVITE, ONLINE AND ONSITE REGISTRATION, AND ATTENDEE BADGES. SEE ATTACHED UNDER THE PROFESSIONAL EDITION COLUMN FOR A LIST OF COMPLETE SERVICES. LINE BY LINE BREAKDOWN OF ITEMS TO BE PURCHASED: 1.PROPOSALS WERE SUBMITTED BY THE GRAND HYATT WASHINGTON, OMNI SHOREHAM, AND RENAISSANCE. EACH ESTIMATE IS FOR 700 ATTENDEES. 2.THE GRAND HYATT WASHINGTON IS OUR CHOICE. THOUGH IT IS MORE EXPENSIVE, IT PROVIDES BOTH A GREAT LOCATION AND AMPLE SPACE TO HOLD THE EVENT. THERE ARE ENOUGH RESTAURANTS TO ALLOW ATTENDEES TO PURCHASE THEIR OWN MEALS, SO THE COAST GUARD WON%U2019T HAVE TO PROVIDE FOOD. SNACKS WILL BE PAID FOR BY SSLA. THIS VENUE IS ALSO LOCATED DIRECTLY ABOVE THE METRO CENTRE METRO STATION WHICH CAN PROVIDE ACCESS TO REAGAN NATIONAL AIRPORT AND OTHER EASY COMMUTING OPTIONS. IT WOULD ALSO REDUCE THE NEED OF ATTENDEES TO USE CABS. 3.THE OMNI SHOREHAM, WHILE THE CHEAPEST, DOES NOT OFFER A CLOSE ENOUGH LOCALE TO PROVIDE MEMBERS WITH ENOUGH RESTAURANTS TO SUPPORT THE ESTIMATED 700+ EXPECTED ATTENDEES, WHICH MAY FORCE THE COAST GUARD TO PROVIDE MEALS. THE HOTEL IS OLDER WITH TWO SMALL ELEVATORS THAT WILL MAKE HOSTING THE NUMBER OF ANTICIPATED ATTENDEES DIFFICULT. 4.THE RENAISSANCE POSSESSED A GREAT LOCATION AS FAR AS FOOD OPTIONS ARE CONCERNED, BUT THE BALLROOM AND BREAKOUT ROOMS WOULD CONSTRAIN ATTENDANCE. THE VENUE%U2019S ABILITY TO PROVIDE THE REQUESTED TABLE LAYOUT (BANQUET ROUNDS) IS DOUBTFUL. ADDITIONALLY, CONFERENCE SPACE IS DARK AND CLAUSTROPHOBIC.