THIS IS A COURTESY HOLD (NO COST PURCHASE REQUEST/STATEMENT OF WORK IN LIEU OF A LETTER OF INTENT 1. BLOCK…

Public award description

THIS IS A COURTESY HOLD (NO COST PURCHASE REQUEST/STATEMENT OF WORK IN LIEU OF A LETTER OF INTENT 1. BLOCK 2 STANDARD SLEEPING ROOMS +/- FIVE PERCENT FOR 6 AUG 11/BLOCK 25 SLEEPING ROOMS +/- 5% FOR THE PERIOD 7 AUG 11/BLOCK 100 SLEEPING ROOMS +/- 5% 8-11 AUG 11 IN THE EMBASSY SUITES RESERVATION SYSTEM UNDER THE NAME "USCG." 2. ALL ROOMS MUST BE AT THE FEDERAL GOVERNMENT PER DIEM RATE OF 141.00 PER NIGHT . 3. ALL UNUSED ROOMS WOULD EXPIRE 30 DAYS PRIOR TO THE ARRIVAL DATE AND RETURNED TO THE HOTELS INVENTORY AT MIDNIGHT 6 JULY 2011 FOR THIER USE. SLEEPING ROOMS AFTER THAT DATE WILL BE BASED ON AVAILABILITY AT THE BEST RATE AVAILABLE 4. ROOMS WOULD BE RESERVED BY EACH ATTENDEE WITH THIER OWN GOVT TRAVEL CHARGE CARD AND BE RESPONSIBLE FOR ALL ASSOCIATED COSTS, 5. ROOMS ARE TAX EXEMPT USING THE COAST GUARD TAX EXEMPT NUMBER. THE FOLLOWING WILL BE A MICRO PURCHASE USING THE GOVERMENT IMPACT CARD ISSUED TO MARY STEVNANUS AND APPROVED PURCHASE BY MR. TIMOTHY DAY, SUPERVIOSR OF MS. STEVANUS. 6. ONE CONFERNCE ROOM LARGE ENOUGH TO HOLD 15 MEMBERS ON 8 AUG 11 FROM 0700-1700, INCLUDED IN THE CONFERENCE ROOM SHOULD BE AUDIO VISUAL AND IT SUPPORT, LARGE TRIPOD SCREEN WTIH AUDIO VISUAL TABLE ELECTRICAL CABLE AND THE SET UP USING THE LAYOUT ATTACHED. 7. ONE CONFERENCE ROOM LARGE ENOUGH TO ACCOMODATE 100 ATTENDEES, FOR THE PERIOD 9-11 AUG 11 FROM 0700-1700. USNG THE SET UP DESIGN PROVIDED. CONFERNENCE ROOM MUST ACCOMONDATE AUDIO VISUAL SUPPORT/AND IT SUPPORT SUCH AS LAPEL MICRO-PHONE, LARGE TRIPOD SCREEN, TALBE TO ACCOMODATE LAPTOP AND LCD PROJECTOR(PROVIDED BY THE CG). ONLY CONFERENCE COST WILL BE ANNOTATED ON THE MASTER BILL. NO FOOD OR BEVERAGE WILL BE PURCHASED WITH GOVT FUNDS AND WILL NOT BE ADDED TO THE MASTER BILL. ONE SEPERATE BREAKOUT ROOM FOR 15 PEOPLE WITH IT SUPPORT ON WED, 10 AUG 11. SET UP A PRIVATE ROOM IN THE RESTARAUNT OR IN THE CONFERENCE ROOM TO BE USED FOR A PRIVATE NO HOST LUNCHEON ON 11 AUG FROM 11-1300 FOR 14 ATTENDEES.