6515--Waterloo Health Isolation Carts with IV Poles - BRAND NAME ONLY - SMALL BUSINESS SET-ASIDE | VETERANS AFFAIRS, DEPARTMENT OF.VETERANS AFFAIRS, DEPARTMENT OF.241-NETWORK CONTRACT OFFICE 01 (36C241)

Opportunity details

Agency: Veterans Affairs, Department Of.241-network Contract Office 01 (36c241)
NAICS: 339112
Notice type: Combined Synopsis/Solicitation
Set-aside: Small Business Set Aside - Total
Original posted: August 3, 2026
Last updated: October 18, 2026
Notice ID: b4dd8eeb80924b998264388477632175

Summary

Effective Date: 01/15/2026 Revision: 03 This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside with the intent to award via Small Business competition at Contract Opportunities, amongst capable vendors able to provide Waterloo Health Isolation Carts with IV Poles to the White River Junction VAMC. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515. The Department of Veterans Affairs White River Junction VA Medical Center at 163 Veterans Drive, White River Junction, VT is seeking BRAND NAME ONLY CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts with corresponding specific IV Pole Accessories. The quotations shall be for the Waterloo Health Brand Isolation Carts and IV Poles as described in the Product Listing and Statement of Work. All interested companies shall provide quotations for the following: Product Listing: **NO SUBSTITUTES** BRAND NAME ONLY - CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts In addition to the unit and total pricing, vendors should provide shipping, warranty terms, delivery lead time, discount terms, and confirmation of SAM active registration with their submissions. Line Item Part Number Product Description Quantity Unit Price (Each) Total Price 0001 WTLZA999YEL Tall Aluminum Unicart No Lock Light Gray Shell and Yellow Drawer Fronts Three - 6" drawers One - 9" drawer One - Pull Out Shelf 5 Casters Drill Holes for Easy Accessory Assembly 14 0002 MPH01WIV2 IV Pole Accessory for Waterloo Medical Unicart 14 Statement of Work Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision of Isolation Carts with IV Poles. This document highlights the technical specifications and services requested by the White River Junction VAMC for consideration regarding the purchase of the systems. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals. Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAHCS project management POC, the Vendor will be responsible for coordinating and performing the delivery, implementation, and training for the devices. Background/Justification/ The objective of this work is to enhance the quality of clinical care provided to our veterans by replacing the existing end-of-life isolation carts around the Medical Surgical Unit, ICU, & PACU. This replacement aims to ensure continued excellence in protecting healthcare providers, thereby improving overall patient outcomes. The isolation cart is a quick, reliable, flexible, space-efficient, and patient-safe supply cart that provides easy and safe access to all required personal protective supplies necessary before caring for a patient inside a precautionary room. This replacement enables the clinical team s existing workflow, thus supporting the clinical team's efforts to deliver the highest standard of care to our veterans. All equipment procurement, installation, training, and necessary transition support will be conducted to ensure minimal disruption to ongoing medical services and seamless integration into the existing clinical workflow. This procurement follows facility standardization, and the carts are required to maintain compliance per TJC and VHA Directives related to Infection Prevention/Infectious Diseases. No additional training for Clinical or HTM staff is required. The requested isolation carts, along with all accessories and warranties, fit into the challenge of our Veteran population with High Consequence Infectious Diseases and Emerging Pathogens. Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. System Equipment Set-up of System Other (1) User Manuals (1) Service Manuals (1) Cleaning instructions Services Training Installation [See below] Training Provided / Training Materials Vendor will be required to provide 1 user manuals. Vendor will be required to provide 1 service manuals. Vendor will be required to provide an on-station in-service on the proper use and setup. Vendor will be required to provide the cleaning methods/guidelines for equipment. All employees who will be utilizing the equipment, including Providers, Technicians, Healthcare Technology Management (HTM) Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative prior to using the System. No charge on a mutually agreeable date and time. Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAHCS Contractor shall receive and place equipment in the pre-arranged designated area at the WRJ VAHCS The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards. Vendor will coordinate all site visits with the HTM staff at least 24 hours in advance. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAHCS staff. Delivery Location Contractor shall deliver all equipment to the: White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05009 Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. The A&A (Assessment and Authorization) requirements do not apply, and a Security Accreditation Package is not required. End Statement of Work DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW RFO 12.102 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold Acquisition Plan Action ID: 36C241-26-AP-4064 Waterloo Brand Isolation Carts with IV Poles Contracting Activity: Department of Veterans Affairs, VISN 01, Newington VA Medical Center in support of: White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-7005. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This justification supports an open-market, brand-name only acquisition for fourteen (14) Waterloo Medical Isolation Carts and fourteen (14) Waterloo-compatible IV pole accessories for clinical use at the White River Junction VAMC. Competition will be provided among authorized small-business distributors, but items are restricted to the Waterloo brand name due to mandatory compatibility and performance requirements. The procurement includes: Waterloo Brand Isolation Carts (Model WTLZA999YEL), tall aluminum Unicart with specified drawer layout, pullout shelf, casters, and accessory mounting features. Fourteen carts required. Waterloo-specific IV Pole Accessories (Model MPH01WIV2), compatible exclusively with Waterloo Unicart systems. Fourteen units required. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Mandatory Compatibility With Existing Clinical

Read Full Official Summary

Effective Date: 01/15/2026 Revision: 03 This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside with the intent to award via Small Business competition at Contract Opportunities, amongst capable vendors able to provide Waterloo Health Isolation Carts with IV Poles to the White River Junction VAMC. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515. The Department of Veterans Affairs White River Junction VA Medical Center at 163 Veterans Drive, White River Junction, VT is seeking BRAND NAME ONLY CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts with corresponding specific IV Pole Accessories. The quotations shall be for the Waterloo Health Brand Isolation Carts and IV Poles as described in the Product Listing and Statement of Work. All interested companies shall provide quotations for the following: Product Listing: **NO SUBSTITUTES** BRAND NAME ONLY - CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts In addition to the unit and total pricing, vendors should provide shipping, warranty terms, delivery lead time, discount terms, and confirmation of SAM active registration with their submissions. Line Item Part Number Product Description Quantity Unit Price (Each) Total Price 0001 WTLZA999YEL Tall Aluminum Unicart No Lock Light Gray Shell and Yellow Drawer Fronts Three - 6" drawers One - 9" drawer One - Pull Out Shelf 5 Casters Drill Holes for Easy Accessory Assembly 14 0002 MPH01WIV2 IV Pole Accessory for Waterloo Medical Unicart 14 Statement of Work Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision of Isolation Carts with IV Poles. This document highlights the technical specifications and services requested by the White River Junction VAMC for consideration regarding the purchase of the systems. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals. Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAHCS project management POC, the Vendor will be responsible for coordinating and performing the delivery, implementation, and training for the devices. Background/Justification/ The objective of this work is to enhance the quality of clinical care provided to our veterans by replacing the existing end-of-life isolation carts around the Medical Surgical Unit, ICU, & PACU. This replacement aims to ensure continued excellence in protecting healthcare providers, thereby improving overall patient outcomes. The isolation cart is a quick, reliable, flexible, space-efficient, and patient-safe supply cart that provides easy and safe access to all required personal protective supplies necessary before caring for a patient inside a precautionary room. This replacement enables the clinical team s existing workflow, thus supporting the clinical team's efforts to deliver the highest standard of care to our veterans. All equipment procurement, installation, training, and necessary transition support will be conducted to ensure minimal disruption to ongoing medical services and seamless integration into the existing clinical workflow. This procurement follows facility standardization, and the carts are required to maintain compliance per TJC and VHA Directives related to Infection Prevention/Infectious Diseases. No additional training for Clinical or HTM staff is required. The requested isolation carts, along with all accessories and warranties, fit into the challenge of our Veteran population with High Consequence Infectious Diseases and Emerging Pathogens. Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. System Equipment Set-up of System Other (1) User Manuals (1) Service Manuals (1) Cleaning instructions Services Training Installation [See below] Training Provided / Training Materials Vendor will be required to provide 1 user manuals. Vendor will be required to provide 1 service manuals. Vendor will be required to provide an on-station in-service on the proper use and setup. Vendor will be required to provide the cleaning methods/guidelines for equipment. All employees who will be utilizing the equipment, including Providers, Technicians, Healthcare Technology Management (HTM) Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative prior to using the System. No charge on a mutually agreeable date and time. Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAHCS Contractor shall receive and place equipment in the pre-arranged designated area at the WRJ VAHCS The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards. Vendor will coordinate all site visits with the HTM staff at least 24 hours in advance. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAHCS staff. Delivery Location Contractor shall deliver all equipment to the: White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05009 Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. The A&A (Assessment and Authorization) requirements do not apply, and a Security Accreditation Package is not required. End Statement of Work DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW RFO 12.102 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold Acquisition Plan Action ID: 36C241-26-AP-4064 Waterloo Brand Isolation Carts with IV Poles Contracting Activity: Department of Veterans Affairs, VISN 01, Newington VA Medical Center in support of: White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-7005. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This justification supports an open-market, brand-name only acquisition for fourteen (14) Waterloo Medical Isolation Carts and fourteen (14) Waterloo-compatible IV pole accessories for clinical use at the White River Junction VAMC. Competition will be provided among authorized small-business distributors, but items are restricted to the Waterloo brand name due to mandatory compatibility and performance requirements. The procurement includes: Waterloo Brand Isolation Carts (Model WTLZA999YEL), tall aluminum Unicart with specified drawer layout, pullout shelf, casters, and accessory mounting features. Fourteen carts required. Waterloo-specific IV Pole Accessories (Model MPH01WIV2), compatible exclusively with Waterloo Unicart systems. Fourteen units required. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Mandatory Compatibility With Existing Clinical

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6515--Waterloo Health Isolation Carts with IV Poles - BRAND NAME ONLY - SMALL BUSINESS SET-ASIDE

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