Response deadline
Thu, Oct 29, 2026, 1:00 PM EDTSAM.gov listing
CRAC Maintenance Service
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Opportunity details
- NAICS
- 811310
- Notice type
- Combined Synopsis/Solicitation
- Set-aside
- Small Business Set Aside - Total
- Original posted
- October 22, 2026
- Last updated
- October 17, 2026
- Notice ID
- 74f14021e9144e55baa01ad5d5e74a81
Summary
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation will not be issued. Solicitation number W50S8R27Q0001 is issued as a Request for Quotation (RFQ). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is 100% small business set aside. The NAICS code that applies is 811310 and the size standard is $12.5M. This action will result in a firm-fixed price (FFP) purchase order utilizing simplified acquisition procedures. The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Paragraph 3 Government Property and Services, as defined in Attachment 1 Performance Work Statement: Contract Line Items (CLINS): CLIN 0001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2026 – 14 November 2027 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 0002 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform B409 CRAC repairs, as defined in Attachment 1 Performance Work Statement Paragraph 5.2.2.6. B409 CRAC Repairs PoP: 15 November 2026 – 14 November 2027 Qty: 1 Unit of Measure: JOB Unit Cost: Total Cost: CLIN 1001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2027 – 14 November 2028 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 2001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2028 – 14 November 2029 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 3001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2029 – 14 November 2030 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 4001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2030 – 14 November 2031 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: Delivery location/Place of Performance – 1947 Harrington Memorial Road, Mansfield, OH, 44903 Site Visit: A site visit has been scheduled for 14 October 2026 at 10:00 AM EDT. Due to security conditions, all offerors SHALL register to attend this conference and site visit. Email the following information for all attendees to James Kliewer at james.kliewer.2@us.af.mil. Visitor’s Name, Driver’s License Number, Date of Birth, Social Security Number, Company Name, and Company Telephone Number This information shall be provided by 12 August 2026 at 10:00 AM EDT in order to ensure access to the installation. Visitors shall arrive no sooner than 30 minutes/no later than 15 minutes prior to start of site visit. Note that failure to arrive at front gate prior to 9:45 A.M. may be grounds for exclusion from site visit, as there will be a one-time escort for all attendees (i.e. escort will not return to front gate for those who arrive late). Addendum 52.212-1 Instructions to Offerors-Commercial Items. 1.GENERAL INSTRUCTIONS TO OFFERORS: This Request for Quotation (RFQ) is being issued in accordance with the procedures at RFO FAR 12. The contracting officer is vested by authority above with additional procedural discretion and flexibility, for this acquisition which may allow to solicit, offer, evaluate, and award in a simplified manner that maximizes efficient economy, minimizes burden and administrative costs for both the Government and industry through procedures awarding this Contract. The Offeror’s quote shall be submitted electronically as outlined below. The government contemplates awarding a single FFP contract based on a competition between small businesses where the Offeror’s quote is most advantageous to the Government, price and other factors considered. 1.1. Questions regarding this RFQ shall be in writing and directed via e-mail to james.kliewer.2@us.af.mil. All correspondence shall reference W50S8R27Q0001. The cut-off for questions is no later than 19 October 2026 at 1:00 P.M. EDT. All questions will be answered electronically so that all respondents will be provided with equal access to all questions and answers. 1.2. The Offeror is notified that the Government will not reimburse costs incurred for quote preparation. The proposal evaluation and discussion procedures. FAR 15.203 do not apply to this acquisition. The Government will conduct evaluations using an approach that is most advantageous to the government, price and other factors considered, using RFO FAR 12.203, considering solely the offeror’s response to this RFQ. 1.3. The government does not intend to hold any exchanges after receipt of quotes and respondents are advised to submit their best offer at the time quotes are due. In the event that exchanges with respondents after the receipt of quotes are deemed necessary, the contracting officer may hold such exchanges with any or all quoters, at any time, in any manner, without complying with the rules in 15.204, which are not applicable to this acquisition. A competitive range may, or may not, be established at the sole discretion of the contracting officer. All respondents will be treated fairly and impartially, in accordance with RFO FAR 1.102. 1.4. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement (PWS). 1.5. Quote shall conform to all the requirements of this RFQ. Failure to conform may result in your quote being rejected and no longer considered for award. 1.6. By responding to this RFQ, the offeror agrees to meet all the requirements incorporated herein, including those listed in the PWS, and agrees to all the terms, conditions, and provisions. 1.6.1. The Offeror’s quote shall be submitted electronically to the addresses listed under “Quote Submission Instructions”. The closing date and time for submittal of quote is 26 October 2026, 1:00 P.M. EDT. 1.7 Quote Organization 1.7.1. The Offeror’s quote shall consist of three volumes. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement, enclosed with this solicitation. Volume 1 – Factor 1. Technician Qualifications Factor 2. Technical Approach b. Volume 2 – Past Performance c. Volume 3 - Price Required Content 1.8 Volume 1 – Technical shall be organized in sections as it addresses the corresponding sections. The offeror shall provide a realistic and descriptive solution for tasks and evidence that the offeror has current capability and resources to meet the requirements defined in Attachment 1 Performance Work Statement. To facilitate the evaluation of Technical Capability, the Offeror’s Technical Proposal must specifically address the following sub-factors: Factor 1: Technician Qualifications Requirement: Offerors shall provide resumes and verifiable documentation (e.g., copies of current certificates and training records) for all proposed Key Personnel and a representative sample of technicians who will perform work under the contract. Standard for "Acceptable" Rating: The proposal demonstrates that the majority of proposed technicians possess: Current EPA Section 608 Universal Certification; OEM factory training or documented experience on CRAC/CRAH systems (Vertiv/Liebert, Stulz, Schneider Electric, or equivalent); and A minimum of two (2) years of recent experience performing preventative maintenance on computer room air conditioning equipment in a data center, mission-critical, or high-reliability facility. Standard for "Unacceptable" Rating: The proposal fails to demonstrate that technicians meet the minimum certification and experience requirements, provides expired or invalid certifications, or shows insufficient relevant experience on CRAC/CRAH systems. Factor 2: Technical Approach Requirement: Offerors shall submit a technical approach narrative (not to exceed 6 pages) describing how they will successfully perform the preventative maintenance, inspection, testing, and reporting requirements identified in the Performance Work Statement (PWS). Standard for "Acceptable" Rating: The technical approach demonstrates a clear understanding of mission-critical cooling requirements and addresses, at a minimum: The offeror’s methodology for performing scheduled preventative maintenance at the frequencies required by the PWS; Knowledge of industry standards and manufacturer recommended service procedures for the CRAC/CRAH units at this location; Approach to performing critical maintenance tasks such as coil cleaning, refrigerant management, electrical inspections, filter management, and controls verification; Use of predictive maintenance tools and techniques where appropriate; and Methods to ensure all maintenance is performed safely with minimal to no impact on facility operations or cooling availability. Standard for "Unacceptable" Rating: The narrative is generic in nature, fails to address key preventative maintenance tasks, demonstrates a lack of understanding of the critical nature of the equipment, or proposes an approach that would likely result in downtime or non-compliance with the PWS. 1.9 Volume 2 – Past Performance - Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance inform
Read Full Official Summary
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation will not be issued. Solicitation number W50S8R27Q0001 is issued as a Request for Quotation (RFQ). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This solicitation is 100% small business set aside. The NAICS code that applies is 811310 and the size standard is $12.5M. This action will result in a firm-fixed price (FFP) purchase order utilizing simplified acquisition procedures. The Contractor shall provide non-personal service(s). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Paragraph 3 Government Property and Services, as defined in Attachment 1 Performance Work Statement: Contract Line Items (CLINS): CLIN 0001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2026 – 14 November 2027 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 0002 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform B409 CRAC repairs, as defined in Attachment 1 Performance Work Statement Paragraph 5.2.2.6. B409 CRAC Repairs PoP: 15 November 2026 – 14 November 2027 Qty: 1 Unit of Measure: JOB Unit Cost: Total Cost: CLIN 1001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2027 – 14 November 2028 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 2001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2028 – 14 November 2029 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 3001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2029 – 14 November 2030 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: CLIN 4001 Description: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services, as defined in Attachment 1 Performance Work Statement. Computer Room Air Conditioning (CRAC) Preventative Maintenance and Emergency Repair Services PoP: 15 November 2030 – 14 November 2031 Qty: 12 Unit of Measure: Months Unit Cost: Total Cost: Delivery location/Place of Performance – 1947 Harrington Memorial Road, Mansfield, OH, 44903 Site Visit: A site visit has been scheduled for 14 October 2026 at 10:00 AM EDT. Due to security conditions, all offerors SHALL register to attend this conference and site visit. Email the following information for all attendees to James Kliewer at james.kliewer.2@us.af.mil. Visitor’s Name, Driver’s License Number, Date of Birth, Social Security Number, Company Name, and Company Telephone Number This information shall be provided by 12 August 2026 at 10:00 AM EDT in order to ensure access to the installation. Visitors shall arrive no sooner than 30 minutes/no later than 15 minutes prior to start of site visit. Note that failure to arrive at front gate prior to 9:45 A.M. may be grounds for exclusion from site visit, as there will be a one-time escort for all attendees (i.e. escort will not return to front gate for those who arrive late). Addendum 52.212-1 Instructions to Offerors-Commercial Items. 1.GENERAL INSTRUCTIONS TO OFFERORS: This Request for Quotation (RFQ) is being issued in accordance with the procedures at RFO FAR 12. The contracting officer is vested by authority above with additional procedural discretion and flexibility, for this acquisition which may allow to solicit, offer, evaluate, and award in a simplified manner that maximizes efficient economy, minimizes burden and administrative costs for both the Government and industry through procedures awarding this Contract. The Offeror’s quote shall be submitted electronically as outlined below. The government contemplates awarding a single FFP contract based on a competition between small businesses where the Offeror’s quote is most advantageous to the Government, price and other factors considered. 1.1. Questions regarding this RFQ shall be in writing and directed via e-mail to james.kliewer.2@us.af.mil. All correspondence shall reference W50S8R27Q0001. The cut-off for questions is no later than 19 October 2026 at 1:00 P.M. EDT. All questions will be answered electronically so that all respondents will be provided with equal access to all questions and answers. 1.2. The Offeror is notified that the Government will not reimburse costs incurred for quote preparation. The proposal evaluation and discussion procedures. FAR 15.203 do not apply to this acquisition. The Government will conduct evaluations using an approach that is most advantageous to the government, price and other factors considered, using RFO FAR 12.203, considering solely the offeror’s response to this RFQ. 1.3. The government does not intend to hold any exchanges after receipt of quotes and respondents are advised to submit their best offer at the time quotes are due. In the event that exchanges with respondents after the receipt of quotes are deemed necessary, the contracting officer may hold such exchanges with any or all quoters, at any time, in any manner, without complying with the rules in 15.204, which are not applicable to this acquisition. A competitive range may, or may not, be established at the sole discretion of the contracting officer. All respondents will be treated fairly and impartially, in accordance with RFO FAR 1.102. 1.4. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement (PWS). 1.5. Quote shall conform to all the requirements of this RFQ. Failure to conform may result in your quote being rejected and no longer considered for award. 1.6. By responding to this RFQ, the offeror agrees to meet all the requirements incorporated herein, including those listed in the PWS, and agrees to all the terms, conditions, and provisions. 1.6.1. The Offeror’s quote shall be submitted electronically to the addresses listed under “Quote Submission Instructions”. The closing date and time for submittal of quote is 26 October 2026, 1:00 P.M. EDT. 1.7 Quote Organization 1.7.1. The Offeror’s quote shall consist of three volumes. The offeror shall submit an unclassified quote which demonstrates its ability to perform and meet the requirements in Attachment 1 Performance Work Statement, enclosed with this solicitation. Volume 1 – Factor 1. Technician Qualifications Factor 2. Technical Approach b. Volume 2 – Past Performance c. Volume 3 - Price Required Content 1.8 Volume 1 – Technical shall be organized in sections as it addresses the corresponding sections. The offeror shall provide a realistic and descriptive solution for tasks and evidence that the offeror has current capability and resources to meet the requirements defined in Attachment 1 Performance Work Statement. To facilitate the evaluation of Technical Capability, the Offeror’s Technical Proposal must specifically address the following sub-factors: Factor 1: Technician Qualifications Requirement: Offerors shall provide resumes and verifiable documentation (e.g., copies of current certificates and training records) for all proposed Key Personnel and a representative sample of technicians who will perform work under the contract. Standard for "Acceptable" Rating: The proposal demonstrates that the majority of proposed technicians possess: Current EPA Section 608 Universal Certification; OEM factory training or documented experience on CRAC/CRAH systems (Vertiv/Liebert, Stulz, Schneider Electric, or equivalent); and A minimum of two (2) years of recent experience performing preventative maintenance on computer room air conditioning equipment in a data center, mission-critical, or high-reliability facility. Standard for "Unacceptable" Rating: The proposal fails to demonstrate that technicians meet the minimum certification and experience requirements, provides expired or invalid certifications, or shows insufficient relevant experience on CRAC/CRAH systems. Factor 2: Technical Approach Requirement: Offerors shall submit a technical approach narrative (not to exceed 6 pages) describing how they will successfully perform the preventative maintenance, inspection, testing, and reporting requirements identified in the Performance Work Statement (PWS). Standard for "Acceptable" Rating: The technical approach demonstrates a clear understanding of mission-critical cooling requirements and addresses, at a minimum: The offeror’s methodology for performing scheduled preventative maintenance at the frequencies required by the PWS; Knowledge of industry standards and manufacturer recommended service procedures for the CRAC/CRAH units at this location; Approach to performing critical maintenance tasks such as coil cleaning, refrigerant management, electrical inspections, filter management, and controls verification; Use of predictive maintenance tools and techniques where appropriate; and Methods to ensure all maintenance is performed safely with minimal to no impact on facility operations or cooling availability. Standard for "Unacceptable" Rating: The narrative is generic in nature, fails to address key preventative maintenance tasks, demonstrates a lack of understanding of the critical nature of the equipment, or proposes an approach that would likely result in downtime or non-compliance with the PWS. 1.9 Volume 2 – Past Performance - Past performance information may be obtained from any sources available to the Government. For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance inform
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- This notice is a combined synopsis/solicitation.
- The listed response deadline is Oct 29, 2026.
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