Response deadline
Fri, Aug 28, 2026, 5:00 PM EDTSAM.gov listing
DOS Overseas Furniture Install Services
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Opportunity details
- NAICS
- 238390
- Notice type
- Solicitation
- Set-aside
- Small Business Set Aside - Total
- Original posted
- August 13, 2026
- Last updated
- October 18, 2026
- Notice ID
- 9c9e8a089f534c9a8b5e627e40770f28
Summary
Please see all supporting attachments. You are responsible for reading all attachments. SOW is attached. This is a 100% Small Busines Set A side. You must be designated as a Small Business under NIACS Code 238390 on Sam.gov in order to participate in this solicitation. All requested information is due August 28, 2026 5pm EST. 1.0 GENERAL The Department of State Overseas Buildings Operations Interior Design Division requires overseas furniture installation services. This work includes installation of furniture and furnishings at an indefinite number of US Department of State (DoS) overseas facilities and may also include performing state-side warehouse trips for inspection of the furniture freight prior to being shipped overseas. There are both secure and non-secure projects with an average project range of 10-200 desks and an average installation time of 1-4 weeks. This is a 100% Small Business “set aside”. The U.S. Government reserves the right to make multiple awards. The exact number of awarded vendors is up to the discretion of the U.S. Government. The U.S. Government may make an award at any time. 2.0 OBJECTIVE The object of this RFI is to identify subject matter expertise of systems furniture installation, furniture project scheduling and coordination services, and furniture-trained labor to DoS overseas facilities for furniture designed and procured by the Department of State, Overseas Buildings Operations, Design and Engineering Office, Interior Design Division (DE/ID) and GA Global Acquisitions 3.0 BACKGROUND Utilizing funds provided by overseas facilities referred to as “Post,” DE/ID specifies, designs, and procures systems furniture using Blanket Purchase Agreements (BPAs) with Allsteel, MillerKnoll, and Haworth and Open Market ancillary furniture. DE/ID provides these services for a variety of post’s requirements including adding additional desks, updating post’s furniture to current standards, or providing for post’s changing departmental functional alignments. DE/ID offers this IDIQ installation contract vehicle to post, utilizing post funds, to provide professional furniture installation services for the removal of the existing furniture and installation of the new furniture. 4.0 TASK OVERVIEW The successful offeror shall provide the basic professional services required to install furniture procured by DE/ID and GA. This work may include additional services such as Quality Control, Product Inventory, and Pre-performance Conference as outlined below. The Contractor shall be responsible for the manpower, training, tools, making of travel arrangements, materials, and coordination and documentation time required to comply with the requirements of this contract. The performance of this contract shall be in accordance with the highest professional standards as set forth in the contract. For each project (task order), the scope of work, period of performance, and deliverable milestones shall be set forth by the Contracting Officer and Contracting Officer’s Representative (COR). In some cases, the task order issued under this contract may include requirements for more than one service for a project. An individual task order could include any or all of the services which are outlined below. The established project milestones may be adjusted and negotiated at each phase to accurately reflect existing and predictable project conditions. Security clearance requirements will be specified for each task. 5.0 SERVICES/TASKS The services required under this contract have been divided into basic and optional services as outlined below. Individual task orders may include any one service or any combination of services. Basic Services Project Review Installation and Close Out Additional Services Quality Control Product Inventory Pre-Performance Conference 5.1 BASIC SERVICES – PROJECT REVIEW Contract Review On a project-by-project basis, the Contractor shall review all documents provided by the GA Global Acquisitions Contract Specialist, the Interior Designer and/or COR to clarify the project specific scope of work required for contract performance. The contractor shall become familiar with the existing contract documents and clarify any questions relating to statement of work, clearance requirements; reimbursable expenses; and logistical concerns. The Contractor shall establish communication protocols with the Contract Specialist, COR and the Interior Designer as the Point of Contact (POC) for the project. Document Review The Contractor shall review all project documents prepared by the Interior Designer, including furniture floor plans, electrical and telecom plans, specifications, and finish samples. The Contractor shall verify quantity take-offs and bills of materials (BOMs) against the floor plans; purchase orders; and packing instructions and shall identify any discrepancies or missing information. Implementation Plan The Contractor shall develop a comprehensive Installation Plan that identifies and coordinates all activities required for project implementation, including required resources (personal, equipment, and materials), sequencing of activities, and integration with power, voice, and data (PVD) installations and other work elements installed by others. Where required, the Installation Plan shall also include a seismic bracing plan. For installations in regions of high seismic risk (as specified in the task order), the Contractor shall develop a detailed plan for bracing and/or anchorage in accordance with Section 6.0. The Contractor shall create a detailed Project Implementation Schedule showing milestone dates, critical path activities, dependencies, proposed personnel deployment dates, and coordination points with Post and other contractors. The Contractor shall confirm and document all post-specific requirements, including Department of State regulations, host?country regulations and conditions, post access and security procedures, working hours, local holidays, and applicable restrictions. The Contractor shall compile a detailed travel and logistics schedule, including the proposed itinerary, work to be accomplished each day, and personnel assignments. The Contractor shall also identify and comply with all equipment and materials shipping requirements. The Contractor shall submit electronic Country Clearance (eCC) requests to the COR at least fourteen (14) calendar days prior to deployment. Earlier submission is strongly encouraged to accommodate potential processing delays. Deliverables The Contractor shall, within the determined time frame as established, transmit the following materials to the COR or project lead for review and approval prior to the next phase: Listing of discrepancies to be submitted within five (5) working days after COR or project lead provides documentation to the Contractor for review. E-mail form. Implementation Plan — including bracing and anchoring plan where required, to be submitted within ten (10) calendar days after COR or project lead provides documentation to the Contractor for review. E-mail form. 5.2 BASIC SERVICES – INSTALLATION AND CLOSE OUT The Contractor shall coordinate the installation schedule with the Contract Specialist, the OBO Interior Designer and the COR, and shall include the On-Site Post Representative (Post Management Officer, General Services Officer, or Facilities Manager) in this coordination. The Contractor shall also coordinate with the Regional Security Officer, if required. The Contractor shall review and comply with all personnel clearance procedures, adhere to secure handling and escort requirements, and follow all post-specific security protocols. The Contractor shall obtain RSO approval before photographing any diplomatic facility. The Contractor shall conduct an initial walk?through with the on?Site Post Representative to identify and document any existing damage, verify site readiness for installation, confirm access to work areas, and identify any site?specific constraints. The Contractor shall prepare written and photographic documentation of existing conditions and submit it to the on?Site Post Representative prior to beginning installation work. The Contractor shall supervise and install all items specified in the task order, including systems furniture and freestanding furniture, in accordance with the drawings provided by the Interior Designer, and seismic bracing and anchorage where required. The Contractor shall provide training to Post Facilities and General Services staff for ongoing furniture maintenance procedures, electrical distribution system maintenance, and manufacturer-specific requirements. The Contractor shall document all training provided, and training materials shall be left with Post personnel. Upon completion of the work, the Contractor shall conduct inventory all tools, furniture keys, and storage keys; document key numbers and corresponding locations; turn over the inventory to the Project Director, General Services Officer, or Facilities Manager at Post; and obtain a signed receipt for all items turned over. Final Inspection and Punch List Prepare a punch list of items to be completed or corrected, prior to the final acceptance, for submittal to the OBO Interior Designer. Coordinate with the Interior Designer of record. Interior Designer shall indicate whether items are to be repaired or replaced, and shall specify the corrective actions required and the timeline for punch list completion prior to departure. The punch list and final walk-through documentation must be signed and dated by the Post Representative before the Contractor departs the installation site. The Contractor shall prepare a comprehensive Final Trip Report summarizing all installation activities completed, final installation photographs, known issues and on-site resolutions, deviations from the schedule with explanations, and an evaluation of the installation highlighting specific problems encountered, solutions implemented, and recommendations for future projects. The Final Trip Report shall be signed by the appropriate Post official acknowledging project completion. The Final Trip Report shall also include the final punch list, outlining any training provided; identifying items to be reordered and installed by the local team versus items already completed by contractor; and listing all outstanding items requiring follow-up. The Contractor shall photograph typical offices and provide an overview of the complete installation. Photographic documentation shall include wide?angle views showing the overall space, detailed shots of typical workstations, and images of special features or custom installations, as well as before?and?after comparisons, where applicable. As a best practice, areas to be photographed should be free of debris, and all garbage cans should be placed neatly beneath desks. All photographs of diplomatic facilities must be authorized in advance by the Regional Security Officer (RSO). The RSO will establish controls, limits, and restrictions as necessary. Photographs of Controlled Access Areas (CAA) may only be taken by Post personnel using approved equipment and are subject to RSO approval. The Contractor shall not photograph any area without explicit authorization Travel Expense and Reports Using the spreadsheet format provided by OBO, the Contractor shall submit an itemized expense report for all reimbursable travel and other direct costs incurred under each task order. Expense reports shall be submitted in the format specified in the task order, and shall include supporting documentation (such as receipts, airfare itineraries, and hotel folios) as required. All reimbursable expenses shall comply with the Joint Travel Regulations (JTR) and any Post?specific guidance identified in the task order. Reimbursement is subject to Contracting Officer approval. Deliverables The contractor shall transmit the following materials to the COR or OBO Interior Designer within the timeframes as noted
Read Full Official Summary
Please see all supporting attachments. You are responsible for reading all attachments. SOW is attached. This is a 100% Small Busines Set A side. You must be designated as a Small Business under NIACS Code 238390 on Sam.gov in order to participate in this solicitation. All requested information is due August 28, 2026 5pm EST. 1.0 GENERAL The Department of State Overseas Buildings Operations Interior Design Division requires overseas furniture installation services. This work includes installation of furniture and furnishings at an indefinite number of US Department of State (DoS) overseas facilities and may also include performing state-side warehouse trips for inspection of the furniture freight prior to being shipped overseas. There are both secure and non-secure projects with an average project range of 10-200 desks and an average installation time of 1-4 weeks. This is a 100% Small Business “set aside”. The U.S. Government reserves the right to make multiple awards. The exact number of awarded vendors is up to the discretion of the U.S. Government. The U.S. Government may make an award at any time. 2.0 OBJECTIVE The object of this RFI is to identify subject matter expertise of systems furniture installation, furniture project scheduling and coordination services, and furniture-trained labor to DoS overseas facilities for furniture designed and procured by the Department of State, Overseas Buildings Operations, Design and Engineering Office, Interior Design Division (DE/ID) and GA Global Acquisitions 3.0 BACKGROUND Utilizing funds provided by overseas facilities referred to as “Post,” DE/ID specifies, designs, and procures systems furniture using Blanket Purchase Agreements (BPAs) with Allsteel, MillerKnoll, and Haworth and Open Market ancillary furniture. DE/ID provides these services for a variety of post’s requirements including adding additional desks, updating post’s furniture to current standards, or providing for post’s changing departmental functional alignments. DE/ID offers this IDIQ installation contract vehicle to post, utilizing post funds, to provide professional furniture installation services for the removal of the existing furniture and installation of the new furniture. 4.0 TASK OVERVIEW The successful offeror shall provide the basic professional services required to install furniture procured by DE/ID and GA. This work may include additional services such as Quality Control, Product Inventory, and Pre-performance Conference as outlined below. The Contractor shall be responsible for the manpower, training, tools, making of travel arrangements, materials, and coordination and documentation time required to comply with the requirements of this contract. The performance of this contract shall be in accordance with the highest professional standards as set forth in the contract. For each project (task order), the scope of work, period of performance, and deliverable milestones shall be set forth by the Contracting Officer and Contracting Officer’s Representative (COR). In some cases, the task order issued under this contract may include requirements for more than one service for a project. An individual task order could include any or all of the services which are outlined below. The established project milestones may be adjusted and negotiated at each phase to accurately reflect existing and predictable project conditions. Security clearance requirements will be specified for each task. 5.0 SERVICES/TASKS The services required under this contract have been divided into basic and optional services as outlined below. Individual task orders may include any one service or any combination of services. Basic Services Project Review Installation and Close Out Additional Services Quality Control Product Inventory Pre-Performance Conference 5.1 BASIC SERVICES – PROJECT REVIEW Contract Review On a project-by-project basis, the Contractor shall review all documents provided by the GA Global Acquisitions Contract Specialist, the Interior Designer and/or COR to clarify the project specific scope of work required for contract performance. The contractor shall become familiar with the existing contract documents and clarify any questions relating to statement of work, clearance requirements; reimbursable expenses; and logistical concerns. The Contractor shall establish communication protocols with the Contract Specialist, COR and the Interior Designer as the Point of Contact (POC) for the project. Document Review The Contractor shall review all project documents prepared by the Interior Designer, including furniture floor plans, electrical and telecom plans, specifications, and finish samples. The Contractor shall verify quantity take-offs and bills of materials (BOMs) against the floor plans; purchase orders; and packing instructions and shall identify any discrepancies or missing information. Implementation Plan The Contractor shall develop a comprehensive Installation Plan that identifies and coordinates all activities required for project implementation, including required resources (personal, equipment, and materials), sequencing of activities, and integration with power, voice, and data (PVD) installations and other work elements installed by others. Where required, the Installation Plan shall also include a seismic bracing plan. For installations in regions of high seismic risk (as specified in the task order), the Contractor shall develop a detailed plan for bracing and/or anchorage in accordance with Section 6.0. The Contractor shall create a detailed Project Implementation Schedule showing milestone dates, critical path activities, dependencies, proposed personnel deployment dates, and coordination points with Post and other contractors. The Contractor shall confirm and document all post-specific requirements, including Department of State regulations, host?country regulations and conditions, post access and security procedures, working hours, local holidays, and applicable restrictions. The Contractor shall compile a detailed travel and logistics schedule, including the proposed itinerary, work to be accomplished each day, and personnel assignments. The Contractor shall also identify and comply with all equipment and materials shipping requirements. The Contractor shall submit electronic Country Clearance (eCC) requests to the COR at least fourteen (14) calendar days prior to deployment. Earlier submission is strongly encouraged to accommodate potential processing delays. Deliverables The Contractor shall, within the determined time frame as established, transmit the following materials to the COR or project lead for review and approval prior to the next phase: Listing of discrepancies to be submitted within five (5) working days after COR or project lead provides documentation to the Contractor for review. E-mail form. Implementation Plan — including bracing and anchoring plan where required, to be submitted within ten (10) calendar days after COR or project lead provides documentation to the Contractor for review. E-mail form. 5.2 BASIC SERVICES – INSTALLATION AND CLOSE OUT The Contractor shall coordinate the installation schedule with the Contract Specialist, the OBO Interior Designer and the COR, and shall include the On-Site Post Representative (Post Management Officer, General Services Officer, or Facilities Manager) in this coordination. The Contractor shall also coordinate with the Regional Security Officer, if required. The Contractor shall review and comply with all personnel clearance procedures, adhere to secure handling and escort requirements, and follow all post-specific security protocols. The Contractor shall obtain RSO approval before photographing any diplomatic facility. The Contractor shall conduct an initial walk?through with the on?Site Post Representative to identify and document any existing damage, verify site readiness for installation, confirm access to work areas, and identify any site?specific constraints. The Contractor shall prepare written and photographic documentation of existing conditions and submit it to the on?Site Post Representative prior to beginning installation work. The Contractor shall supervise and install all items specified in the task order, including systems furniture and freestanding furniture, in accordance with the drawings provided by the Interior Designer, and seismic bracing and anchorage where required. The Contractor shall provide training to Post Facilities and General Services staff for ongoing furniture maintenance procedures, electrical distribution system maintenance, and manufacturer-specific requirements. The Contractor shall document all training provided, and training materials shall be left with Post personnel. Upon completion of the work, the Contractor shall conduct inventory all tools, furniture keys, and storage keys; document key numbers and corresponding locations; turn over the inventory to the Project Director, General Services Officer, or Facilities Manager at Post; and obtain a signed receipt for all items turned over. Final Inspection and Punch List Prepare a punch list of items to be completed or corrected, prior to the final acceptance, for submittal to the OBO Interior Designer. Coordinate with the Interior Designer of record. Interior Designer shall indicate whether items are to be repaired or replaced, and shall specify the corrective actions required and the timeline for punch list completion prior to departure. The punch list and final walk-through documentation must be signed and dated by the Post Representative before the Contractor departs the installation site. The Contractor shall prepare a comprehensive Final Trip Report summarizing all installation activities completed, final installation photographs, known issues and on-site resolutions, deviations from the schedule with explanations, and an evaluation of the installation highlighting specific problems encountered, solutions implemented, and recommendations for future projects. The Final Trip Report shall be signed by the appropriate Post official acknowledging project completion. The Final Trip Report shall also include the final punch list, outlining any training provided; identifying items to be reordered and installed by the local team versus items already completed by contractor; and listing all outstanding items requiring follow-up. The Contractor shall photograph typical offices and provide an overview of the complete installation. Photographic documentation shall include wide?angle views showing the overall space, detailed shots of typical workstations, and images of special features or custom installations, as well as before?and?after comparisons, where applicable. As a best practice, areas to be photographed should be free of debris, and all garbage cans should be placed neatly beneath desks. All photographs of diplomatic facilities must be authorized in advance by the Regional Security Officer (RSO). The RSO will establish controls, limits, and restrictions as necessary. Photographs of Controlled Access Areas (CAA) may only be taken by Post personnel using approved equipment and are subject to RSO approval. The Contractor shall not photograph any area without explicit authorization Travel Expense and Reports Using the spreadsheet format provided by OBO, the Contractor shall submit an itemized expense report for all reimbursable travel and other direct costs incurred under each task order. Expense reports shall be submitted in the format specified in the task order, and shall include supporting documentation (such as receipts, airfare itineraries, and hotel folios) as required. All reimbursable expenses shall comply with the Joint Travel Regulations (JTR) and any Post?specific guidance identified in the task order. Reimbursement is subject to Contracting Officer approval. Deliverables The contractor shall transmit the following materials to the COR or OBO Interior Designer within the timeframes as noted
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- This notice is a solicitation.
- The listed response deadline is Aug 28, 2026.
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