Hawthorne Army Depot Operation, Maintenance, and Modernization Synopsis

Opportunity details

Agency

ACC RI — W6QK Acc-ri

NAICS

561210

Notice type

Special Notice

Set-aside

No Set aside used

Original posted

August 28, 2025

Last updated

October 19, 2026

Notice ID

eddfc5a10ffe429598480e574979a0b2

Summary

23 September 2025 Update The following attachment is being added to this post. HWAD Industry Day 4 QA2 28 August 2025 Update The Government is providing the updated tentative milestones below for the Operation, Maintenance, and Modernization of Hawthorne Army Depot Solicitation. Final RFP Release: 24 September 2025 Phase I Proposals Due: 27 October 2025 Phase II Proposals Due: 21 November 2025 Contract Award: 29 May 2026 Transition Period Ends: 29 December 2026 19 August 2025 Update The Government is opening an additional window for submission of questions regarding the information previously posted to SAM under Sources Sought W519TC-25-S-HWAD and Virtual Technical Library W519TC-25-V-HWAD. Please submit all feedback in an Excel spreadsheet and refer to the specific document and text of the document, including the document section, page, and paragraph in your submission. All questions are due no later than noon Central on 27 August 2025 to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil. 12 August 2025 Update The following attachments are being added to this post. HWAD Industry Day 4 Attendance HWAD Industry Day 4 QA1 Attachment 0018-0019 – Updated Draft Price Matrix 04 August 2025 Update All questions and feedback regarding the updated draft RFP and Industry Day #4 are due no later than close of business on 07 August 2025. Please provide questions and feedback in Excel with references to the specific text of the solicitation via email to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil. 25 July 2025 Update The Government sent emails to all registered individuals on 23 July 2025 regarding the specifics on Hawthorne Army Depot Industry Day #4. If you registered for this industry day and did not receive an email, please email John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil immediately. The following attachment is being added to this post. HWAD Two-Phase Q&A 09 July 2025 Revision The Government is posting an updated Draft Request for Proposal (RFP) for the Hawthorne Army Depot competition. The purpose is to obtain industry questions, comments, and feedback on its contents prior to release of the Final RFP. The Government is not utilizing this document to negotiate or solicit proposals, and the issuance of this Draft RFP does not serve to bind the Government in any way. Portions of this Draft RFP are subject to change. Please submit all feedback in an Excel spreadsheet and refer to the specific text of the solicitation, including the solicitation section, page, and paragraph in your submission. Feedback regarding this Draft RFP is due no later than 0900 Central 24 July 2025 so the Government team has time to review and prepare follow up questions for One-on-One meetings during Industry Day #4. An additional window for questions and feedback will occur after Industry Day #4. Please submit all feedback via email to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil. The Government is adding the below attachments to this post. Draft Solicitation W519TC-25-R-A005 Attachment 0001 – Draft PWS 1 SDO Attachment 0002 – Draft PWS 2 Demilitarization Attachment 0003 – Draft PWS 3 Maintenance Attachment 0004 – Draft PWS 4 Installation Security Antiterrorism Attachment 0005 – Draft PWS 5 Government Property Attachment 0006 – Draft PWS 6 Safety Attachment 0007 – Draft PWS 7 Occupational Health Attachment 0008 – Draft PWS 8 Fire and Emergency Services Attachment 0009 – Draft PWS 9 Environmental Attachment 0010 – Draft PWS 10 Information Technology Attachment 0011 – Draft PWS 11 Utilities and Energy Attachment 0012 – Draft PWS 12 NUWC Tenant Support Attachment 0013 – Draft PWS 13 DLA Tenant Support Attachment 0014 – Draft PWS 14 ARMS Attachment 0015 – Draft PWS 15 Transition Attachment 0016 – Draft PWS 16 Housing Attachment 0017 – Draft Self-Scoring Matrix Attachment 0020 – Draft Project Reference Template Exhibit A – Draft CDRLs 07 July 2025 Update The Government anticipates hosting HWAD Industry Day #4 on 30-31 July 2025. This industry day will include opportunities for tours of HWAD facilities and One-on-Ones with the Government team. Interested participants must register in advance by completing the HWAD Industry Day 4 Company Registration Form, HWAD Industry Day 4 Individual Registration Form, and HWAD Base Access NCIC III Form. Each Company is permitted to send up to four representatives to participate in HWAD Industry Day #4. All individuals who plan to attend HWAD Industry Day 4 must submit an Individual Registration Form. Companies that submitted Company Registration Forms for a prior Industry Day are not required to submit another Company Registration Form for HWAD Industry Day #4, unless the information has changed. Individuals who submitted Base Access Forms for a prior HWAD Industry Day are not required to submit another Base Access Form for HWAD Industry Day #4, unless the information has changed or it has expired. The Government anticipates posting an updated draft RFP later this week for industry review and feedback prior to Industry Day #4. All completed forms shall be submitted electronically to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil no later than noon on 17 July 2025. The following attachments are being added to this post. HWAD Industry Day 4 Company Registration Form Due 17 July 2025 HWAD Industry Day 4 Individual Registration Form Due 17 July 2025 HWAD Base Access NCIC III Form Due 17 July 2025 30 June 2025 Update The Government requests industry feedback regarding the questions below. It is imperative to get feedback from Industry to ensure the proposed Acquisition Strategy is the right choice. The self-scoring matrix is continuously changing at this time based on the feedback received, to ensure we are capturing the necessary information while not inaccurately reducing the interest in this requirement. The Government’s intention is not to reduce competition using a phased approach. The goal is to ensure all those that are capable of meeting the Government’s requirements, make it to phase two. The Government understands Industry has expressed concern that some of the standards for technical experiences included in the Phase I Self-Scoring Matrix are unreasonably high. The Government requests industry submit specific examples of which standards are too high, so these standards can be re-evaluated. How would you like to be incentivized to use innovative solutions? Please include examples of any solicitations/contracts that offered good incentives for innovation. How would you like the Government to evaluate innovation in phase two? Please include examples of any solicitations that offered good incentives for innovation. The Government is currently considering use of award term options for years 11-20 as an incentive for innovative solutions. If award terms are used, the Government intends to have Offerors submit their proposed innovations and standard for triggering award of the additional option years with submission of their phase II proposals. The Government requests feedback on industry interest in using award terms to incentivize innovation. The Government is adding the attachment below to this post. HWAD Industry Day 3 Q&A All feedback shall be submitted via email to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil no later than noon central on 07 July 2025. 26 June 2025 Update The Government intends to host Hawthorne Army Depot Industry Day #4 on 30-31 July 2025 at Hawthorne Army Depot. This industry day will include the opportunity to tour facilities. The Government would like feedback regarding what new buildings/facilities, that have not been previously visited, industry would like to see on these tours. Please submit your suggestions for tour locations to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil no later than noon central 07 July 2025. 18 June 2025 Update The Government is adding the below attachments to this post. HWAD Industry Day 3 Slides HWAD Industry Day 3 Attendance List 05 June 2025 Update The Government is seeking feedback regarding the updated attachments below for the two-phase approach to proposal evaluation for the Hawthorne Army Depot requirement. The objective of this approach is to reduce contractor proposal costs and improve Government efficiency by decreasing the amount submitted for evaluation in Phase II. The Government anticipates hosting HWAD Industry Day #3 on 17 June 2025. Industry Day #3 will consist of a virtual overview of the two-phase approach from 0830-0900 followed by an opportunity for industry to virtually meet one-on-one with the Government to provide feedback on the attachments below and information presented during the two-phase approach overview. Companies will be allowed to participate in one one-on-one meeting with the Government. Subcontractors may participate with their prime or request their own one-on-one meeting. Interested companies, shall send an email to John Fotos at john.g.fotos.civ@army.mil, Ashley Korves at ashley.m.korves.civ@army.mil, and Caitlyn Smith at caitlyn.l.smith3.civ@army.mil no later than close of business 12 June 2025. The Government requests this email contain the below information: If your company is requesting to just attend the Industry Day #3 overview or if you would also like a one-on-one meeting with the Government. If you are a subcontractor requesting to join a prime contractor’s one-on-one meeting, include that information. The names and email addresses of not more than four company representatives to be included in the Industry Day #3 overview and one-on-one, if requested. Initial feedback and questions based on the attachments provided in this post. The Government is in the process of planning Industry Day #4 at Hawthorne Army Depot and would like feedback regarding whether this industry day should be hosted 30 days before or 10 days after final RFP release. The Government is seeking feedback on all aspects of the HWAD Draft Phase I Self-Scoring Matrix – 20250605 and HWAD Draft RFP W519TC-25-R-A005 Sections L and M, including: Minimum threshold where all capable Offerors would qualify for Phase II. Appropriate time frame for acceptable experience work samples. Experiences requested for each Phase I factor. Requirements for receiving points for each Phase I factor experience. Weight factors of each Phase I factor experience and performance related experience. Work Sample and Contract Reference requirements. All information included in both phases of Sections L and M. The Government is adding the below attachments to this post. HWAD Draft Phase I Self-Scoring Matrix – 20250605 HWAD Draft RFP W519TC-25-R-A005 Sections L and M HWAD ID2 and Draft Self-Scoring Matrix Q&A 19 May 2025 Update The Government is seeking feedback regarding a two-phase approach to proposal evaluation for the Hawthorne Army Depot requirement. The objective of the phase one approach is to reduce contractor proposal costs and improve Government efficiency in evaluations. The Government proposes the use of the attached HWAD Draft Phase One Self-Scoring Matrix to identify Offerors who would be eligible to move to the second phase of the competition. The first phase would evaluate Maintenance, Demil, SDO, Past Performance, and Small Business as shown in the HWAD Draft Phase One Self-Scoring Matrix. Offerors would be required to submit work samples with a no more than two-page project re

Official SAM.gov Contract Opportunities file extract excerpt for this notice. The stored text is the first 12,000 characters of the normalized official source, not the complete source body. CaptureIQ does not generate or rewrite this text.

Related Federal Opportunities

• Detection Sciences Testing and Applied Research (DSTAR)ENDIST Philadelphia — W2SD ENDIST Philadelphia · Due 2026-10-21 · NAICS 236220
• Greenhouse Environmental Control and Lighting Modernization, Ithaca, New YorkAgricultural Research Service — USDA ARS AFM APD · Due 2026-09-08 · NAICS 561210
• Administrative Space Expansion - Combined Special Operations Group (CSOG)Department of Defense — Defense Information Systems Agency (disa).it Contracting Division - PL83 · Due 2026-10-09 · NAICS 561210
• Cadet Area Mission OperationsS. AIR Force Academy — FA7000 10 CONS LGC · Due 2026-08-17 · NAICS 561210

Related federal terms

• NAICS — North American Industry Classification System
• PSC — Product Service Code