Response deadline
Tue, Sep 22, 2026, 3:00 PM EDTSAM.gov listing
J012--Fire Alarm & Fire Protection System Maintenance
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Opportunity details
- NAICS
- 561621
- Notice type
- Sources Sought
- Original posted
- September 16, 2026
- Last updated
- October 18, 2026
- Notice ID
- 433eeef279cc4c168dbb2cf93a38526c
Summary
This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2). This Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK Providence Fire Alarm & Fire Protection System Maintenance INTRODUCTION / GENERAL SCOPE OF WORK This service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system. 1. FIRE ALARM SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel Names and addresses of other clients and/or Government agencies All personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island. Background Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. The contractor s inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification. Failure to meet these minimum requirements will be cause for termination of contract. FIRE ALARM SYSTEM DESCRIPTION The Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. All networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). The Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to conne
Read Full Official Summary
This is a Sources Sought Notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses to this Source Sought Notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561621 Security Systems Services (except Locksmiths) with a size standard of $25.0M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Fire Alarm & Fire Protection System Maintenance at VAMC Providence per the Statement of Work (SOW) (Attachment 2). This Sources Sought Notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by Tuesday, September 22, 2026 at 3:00 PM EST. All responses under this Sources Sought Notice must be emailed to Rosangela.Pereira@va.gov with RFI # 36C24126Q0831 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered with the U.S. Small Business Administration verified in the Small Business Search Registry at https://search.certifications.sba.gov/. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 SOW with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK Providence Fire Alarm & Fire Protection System Maintenance INTRODUCTION / GENERAL SCOPE OF WORK This service contract specifies that the contractor (single entity) shall provide current licensed professional services to perform full maintenance on all fire alarm, fire hydrant, fire pump(s), fire suppression & sprinkler system components. The contractor shall provide all equipment, labor, and tools, required to perform installation, modification, repair, maintenance, service, quarterly inspection and test as per current NFPA code. This is a full maintenance and service contract 24/7 at the Providence VA Medical Center located at 830 Chalkstone Avenue and 20 Regent Avenue Providence, RI 02908-4799. This is to include but not limited to all buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14, 26, 27, 32, and 35, T18, T32, T33, T34, T35, T36, T37, T38, T39, Parking Garage, Harwood Center, and Mental Health Building. This is to include all Notifier, GE & Fire Warden fire alarm systems and devices whether above or below ground, interior or exterior to buildings on the entire campus of the Providence VA Medical Center. The contractor shall meet a (2) hour emergency service call requests on site at any given time or day of the week 24/7. This service contract will also include full maintenance, service, test and inspection at the CBOC New Bedford facility located at 175 Elm Street New Bedford, MA 02740-6006 which has a Simplex 4100U fire alarm control panel and sprinkler system. 1. FIRE ALARM SYSTEM REQUIREMENTS Qualification of Maintenance Personnel: Contractor shall assign factory trained qualified and certified Notifier/ONYX Works fire alarm technicians with (5) years experience to perform maintenance on these systems, provided that they possess sufficient knowledge and training to operate and test the existing Notifier NFS2-3030/NFS2-640 Fire Alarm Control Panels, ONYX Works First Vision Graphics Display & Digital Voice Command DVC operation for the entire campus. Maintenance personnel must be certified to work on this network based system to accomplish the required maintenance, modifications, and upgrades which must conform to all NFPA code regulation requirements. The contractor shall also assign qualified and certified technicians to service and maintain the Simplex 4100U fire alarm control panel located at the CBOC New Bedford facility. New service personnel shall be accompanied by service personnel familiar with procedures and locations of all fire alarm system devices. (3) Technicians shall be on site to monitor and test fire alarm system devices in this situation. No exceptions. Qualification of Vendor: The bidder shall have had five (5) years successful experience in maintaining Notifier Fire Alarm & ONYX Works First Vision Graphics Systems to include Digital Voice Command. This requirement is in addition to the specific requirements for qualification on the Notifier System and previously stated requirements in the summary and qualification of maintenance personnel sections of this contract. Upon request of the Government, bidder shall be able to show evidence of his ability, experience, and reliability by providing: A list of personnel who will perform maintenance under the contract showing the length and type of experience of such personnel Names and addresses of other clients and/or Government agencies All personnel must hold a current license to install and work on the Providence VA Medical Center facilities Fire Alarm and Sprinkler System for the State of Rhode Island. Background Investigations will be required for all assigned service technicians due to required access into sensitive areas of the Providence VA Medical Center & CBOC New Bedford facilities. Any contractor employees assigned to perform modifications or repairs on any component of the VA Medical Center Fire Alarm Systems must have the appropriate documentation, licenses, tools and qualifications. They must also present themselves in a professional manner while on the VA Medical Center property. Contractor must furnish no less than (3) names of personnel who will perform repair work. If repair personnel do not meet these minimum qualification requirements, this shall be cause for the VAMC to not accept this contractor s proposal. All contractor replacement personnel assigned to perform maintenance and service must have the previously stated minimum licenses and qualifications. The contractor s inspection team shall consist of at least (3) technicians with portable two-way radio communications or cell phones. The inspection team shall be able to conduct all inspections independent of assistance from VA Medical Center personnel and shall provide the Providence Fire Department notification of all testing activities to include master boxes being disabled and re-enabled on the campus loop for each building. All inspections shall be scheduled in advance for proper notification. Failure to meet these minimum requirements will be cause for termination of contract. FIRE ALARM SYSTEM DESCRIPTION The Providence VA Medical Center campus located at 830 Chalkstone Avenue in Providence, RI 02908-4799 utilizes (2) Notifier NFS2-3030 Fire Detection and Alarm System Control Panels (FACP s) in the main building denoted as Building 1. Current configuration of these panels provides a total of 10 signal line circuit (SLC) data addressable loops. All networked panels in the outlying buildings on the campus utilize the Notifier NFS2-640 Fire Alarm Control Panels (FACP s). Notifier FlashScan ® addressable field devices are to be used with the described panels which greatly enhance the speed of communication between analog intelligent devices. Each building also utilizes, as a separate network node, the Digital Voice Command (DVC-EMF) with a Digital Audio Amplifier (DAA-5025F). The Notifier fire alarm system was recently installed in 2010 utilizing state of the art network-based components utilizing (armored) multi-mode fiber distributed underground to conne
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- This notice is a sources sought.
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