Response deadline
Wed, Oct 28, 2026, 8:00 AM EDTSAM.gov listing
J061--Uninterruptible Power Supply St. Louis VA Medical Center
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Opportunity details
- NAICS
- 811210
- Notice type
- Solicitation
- Original posted
- October 8, 2026
- Last updated
- October 18, 2026
- Notice ID
- 32607e72c8134b088c2f355b1a963736
Summary
This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company Name (b) Address (c) Point of Contact (d) Phone, Fax, and Email (e) UEI number (f) Cage Code (g) Tax ID Number (h) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (i) Is your company considered small under the NAICS code identified under this SSN/RFI? (j) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (k) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (l) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (m) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work. (n) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (o) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (p) Please provide general pricing of your products/solution for market research purposes (q) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (r) Please provide general pricing of your products/solution for market research purposes (s) Must provide a capability statement that clearly addresses the organization s qualifications and ability to perform as a contractor for the work described below. Requirement: The VA Heartland Network 15 Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Annual Preventative Maintenance Inspections, Emergency Services and Repairs to Uninterrupted Power Supply Units, St. Louis John Cochran VA Medical Center, 915 North Grand Blvd., St. Louis, MO 63106 and Jefferson Barracks VA Medical Center, 1 Jefferson Barracks Dr., St. Louis, MO 631252401 West Main St, Marion, IL 62959. Please see the Performance Work Statement for more specific details. The North American Industry Classification System Code (NAICS Code) is 811210 (Electronic and Precision Equipment Repair and Maintenance), size standard $34. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a Small Business, VOSB or SDVOSB. Important Information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open may be used. Responses to this notice shall be submitted via email to Lisa A Buchanan at lisa.buchanan1@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, September 18, 2026 at 3:00PM. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to these sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Performance Work Statement Preventative Maintenance, Service, and Repairs to Uninterrupted Power Supply Units and Batteries at the St. Louis VA Health Care System Section 1: General Information General: This is a non-personal services contract to provide maintenance, annual preventative maintenance inspections, emergency services, and repairs to uninterrupted power supply (UPS) units for the St. Louis VA Health Care System (STLVAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Period of Performance: A. Period of performance shall be base year plus four option years. CLIN Base Year 0001: October 1, 2026, to September 30, 2027 CLIN Base Year 1001: October 1, 2027, to September 30, 2028 CLIN Base Year 2001: October 1, 2028, to September 30, 2029 CLIN Base Year 3001: October 1, 2029, to September 30, 2030 CLIN Base Year 4001: October 1, 2030, to September 30, 2031 Place of Performance: Services are required at the following locations. The points of contact (POC) for each location are listed. All work must be coordinated with the COR. John Cochran VAMC 915 N Grand Blvd. St. Louis, MO 63106 POC: Shane Pettis (314) 652-4100 x51032 Jefferson Barracks VAMC 1 Jefferson Barracks Dr. St. Louis, MO 63125 POC: Patrick Sanders (314) 652-4100 x66698 Hours of Operation: All repairs shall be performed during business hours from 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractors may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the government. Observed Federal Holidays January 1 New Year s Day Third Monday in January Martin Luther King Jr. s Birthday Third Monday in February President s Day Last Monday in May Memorial Day June 19 Juneteenth July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veteran s Day Fourth Thursday in November Thanksgiving Day December Christmas Day Type of Contract: The government will award a Firm Fixed Price contract. Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Payments: Government only paid for services rendered. Government will not pay on any uncompleted or undelivered work, services, or goods. Section 2: Definitions & Acronyms Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters a contract with a prime contractor. The Government does not have a contract with the subcontractor. Workday. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. Acronyms: COR Contracting Officer Representative NFPA National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration POC Point of Contact PM Preventative Maintenance PMI Preventative Maintenance Inspection UPS Uninterrupted Power Supply VA Veterans Affairs STLVAHCS St. Louis VA Health Care System Section 3: Government Furnished Property, Equipment, and Services A. This PWS does not have any government furnished equipment. Contractor shall not use any government owned equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract if contractor uses government equipment or supplies without written approval from the Contracting Officer and COR. Section 4: Contractor Furnished Items and Services The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes. The Contractor shall provide all equipment, supplies, management, supervision, personnel, transportation necessary, and consultation to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents. The Contractor shall provide one designated point of cont
Read Full Official Summary
This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract based on this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company Name (b) Address (c) Point of Contact (d) Phone, Fax, and Email (e) UEI number (f) Cage Code (g) Tax ID Number (h) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (i) Is your company considered small under the NAICS code identified under this SSN/RFI? (j) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (k) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (l) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (m) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work. (n) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (o) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (p) Please provide general pricing of your products/solution for market research purposes (q) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number. (r) Please provide general pricing of your products/solution for market research purposes (s) Must provide a capability statement that clearly addresses the organization s qualifications and ability to perform as a contractor for the work described below. Requirement: The VA Heartland Network 15 Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide Annual Preventative Maintenance Inspections, Emergency Services and Repairs to Uninterrupted Power Supply Units, St. Louis John Cochran VA Medical Center, 915 North Grand Blvd., St. Louis, MO 63106 and Jefferson Barracks VA Medical Center, 1 Jefferson Barracks Dr., St. Louis, MO 631252401 West Main St, Marion, IL 62959. Please see the Performance Work Statement for more specific details. The North American Industry Classification System Code (NAICS Code) is 811210 (Electronic and Precision Equipment Repair and Maintenance), size standard $34. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a Small Business, VOSB or SDVOSB. Important Information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open may be used. Responses to this notice shall be submitted via email to Lisa A Buchanan at lisa.buchanan1@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, September 18, 2026 at 3:00PM. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to these sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Performance Work Statement Preventative Maintenance, Service, and Repairs to Uninterrupted Power Supply Units and Batteries at the St. Louis VA Health Care System Section 1: General Information General: This is a non-personal services contract to provide maintenance, annual preventative maintenance inspections, emergency services, and repairs to uninterrupted power supply (UPS) units for the St. Louis VA Health Care System (STLVAHCS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Period of Performance: A. Period of performance shall be base year plus four option years. CLIN Base Year 0001: October 1, 2026, to September 30, 2027 CLIN Base Year 1001: October 1, 2027, to September 30, 2028 CLIN Base Year 2001: October 1, 2028, to September 30, 2029 CLIN Base Year 3001: October 1, 2029, to September 30, 2030 CLIN Base Year 4001: October 1, 2030, to September 30, 2031 Place of Performance: Services are required at the following locations. The points of contact (POC) for each location are listed. All work must be coordinated with the COR. John Cochran VAMC 915 N Grand Blvd. St. Louis, MO 63106 POC: Shane Pettis (314) 652-4100 x51032 Jefferson Barracks VAMC 1 Jefferson Barracks Dr. St. Louis, MO 63125 POC: Patrick Sanders (314) 652-4100 x66698 Hours of Operation: All repairs shall be performed during business hours from 8:00 AM to 4:30 PM Monday through Friday, except Federal Holidays. Contractors may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the government. Observed Federal Holidays January 1 New Year s Day Third Monday in January Martin Luther King Jr. s Birthday Third Monday in February President s Day Last Monday in May Memorial Day June 19 Juneteenth July 4 Independence Day First Monday in September Labor Day Second Monday in October Columbus Day November 11 Veteran s Day Fourth Thursday in November Thanksgiving Day December Christmas Day Type of Contract: The government will award a Firm Fixed Price contract. Invoicing: All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp. Vendor e-Invoice Set-Up Information: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below: Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Payments: Government only paid for services rendered. Government will not pay on any uncompleted or undelivered work, services, or goods. Section 2: Definitions & Acronyms Definitions: Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. Subcontractor. One that enters a contract with a prime contractor. The Government does not have a contract with the subcontractor. Workday. The number of hours per day the Contractor provides services in accordance with the contract. Work Week. Monday through Friday, unless specified otherwise. Acronyms: COR Contracting Officer Representative NFPA National Fire Protection Association OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration POC Point of Contact PM Preventative Maintenance PMI Preventative Maintenance Inspection UPS Uninterrupted Power Supply VA Veterans Affairs STLVAHCS St. Louis VA Health Care System Section 3: Government Furnished Property, Equipment, and Services A. This PWS does not have any government furnished equipment. Contractor shall not use any government owned equipment, material, supplies, or tools. Contractor shall furnish all requirements. The government reserves option to terminate the contract if contractor uses government equipment or supplies without written approval from the Contracting Officer and COR. Section 4: Contractor Furnished Items and Services The Contractor shall provide all equipment, supplies, management, supervision, personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents to include all notes, explanatory material, and appendixes. The Contractor shall provide all equipment, supplies, management, supervision, personnel, transportation necessary, and consultation to assure that all services are in accordance with the contract and all applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in this Performance Work Statement (PWS) and referenced documents. The Contractor shall provide one designated point of cont
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