Response deadline
Fri, Oct 23, 2026, 1:00 PM EDTSAM.gov listing
S215--Furniture Installation Labor Storage - Base Plus Four Option Years | POP: (12/31/2026 - 12/30/2031) |
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Opportunity details
- NAICS
- 493190
- Notice type
- Sources Sought
- Set-aside
- Small Business Set Aside - Total
- Original posted
- October 4, 2026
- Last updated
- October 17, 2026
- Notice ID
- 1e4cf2871f874f408295df0f74ee76c6
Summary
2 | Page This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes. It does not oblige the Government to award a contract. Requests for a solicitation will not receive a response. Responses to these sources sought must be in writing. The purpose of these sources sought (36C26227Q0007) announcement is for market research used to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses: This notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) UEI number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone and (i) A capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 S. 6th Ave, Tucson, AZ 85723 is seeking a potential qualified contractor that can provide Furniture Storage, Installation, and Electronic Inventory services for SAVAHCS. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to these sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 493190 ($36.5 million in average annual receipts). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). All interested Offerors should submit information by e-mail to barry.bland@va.gov. All information submissions to be marked Attn: Dr. Barry Bland, Senior Contract Specialist and should be received no later than 10:00 AM CA (PST) on October 23, 2026. STATEMENT OF WORK SOUTHERN ARIZONA VETERAN AFFAIRS HEALTH CARE SYSTEM PERFORMANCE WORK STATEMENT FOR ASSET INVENTORY MANAGEMENT AND LABOR/INSTALLATION 1. OBJECTIVE Southern Arizona Veterans Affairs Health Care System (SAVAHCS) requires asset inventory management services and labor/installation. The contractor must have the capabilities to provide labor (technically trained personnel) for inventory data capture management, product handling inventory management of VA s multi-manufacturer complicated systems furniture and freestanding furniture and for installation throughout the facility. Knowledge of multi-manufacturer systems furniture (Haworth, Herman Miller, Knoll, Steelcase, etc.) with a minimum of 3 years experience of working with products is required. 2. SCOPE OF WORK The Contractor shall furnish all labor, tools, equipment and trucks to provide and execute the pickup of complex furniture systems, moving of complex furniture systems, freestanding furniture, and the computer data management of these complex systems and furniture. The VA will supply the furniture systems and freestanding furniture to be picked up and inventoried at the vendor s inventory management center. The contractor shall provide furniture moving, installation, and storage services for SAVAHCS for the facilities listed below. Medical Centers: SAVAHCS 3601 S. 6th Ave. Tucson, AZ 85723 Community Based Outpatient Clinics (CBOC): VA NW Clinic, 3920 W Linda Vista Blvd, Tucson, AZ 85742 VA SE Clinic, 7395 S Houghton Rd, Ste. 129, Tucson, AZ 85747 VA Casa Grande Clinic, 1876 E Sabin Dr. Ste 15 Bldg A, Casa Grande, AZ 85122 VA Green Valley Clinic, 380 W Vista Hermosa Dr., Ste 140, Green Valley, AZ 85614 VA Safford Clinic, 355 N 8th Ave., Safford, AZ 85546 VA Sierra Vista Clinic, 101 N Coronado Dr Ste. A, Sierra Vista, AZ 85635 (relocating in 2028) VA Yuma Clinic, 3111 S 4th Ave., Yuma, AZ 85364 (relocating in 2027) 11403 E. South Frontage Rd. Yuma, AZ 85365 VA Ft. Huachuca Clinic, 2240 Winrow Rd, Fort Huachuca, AZ 85613 (resides on military installation) Other Locations: Pinal County VA Clinic, 1179 E. Cottonwood Lane, Casa Grande, AZ 85122 Cochise County VA Clinic, 157 N. Coronado Dr., Sierra Vista, AZ 85635 (relocating in 2028) 3. PERIOD OF PERFORMANCE This procurement shall be for a single award indefinite delivery indefinite quantity contract with a period of performance from 31 December 2026 to 30 December 2031(estimated, finalized at time of contract award). Funds will be made via issuance of written, unilaterally signed task orders against the indefinite delivery indefinite quantity contract. Only warranted VA contracting officers can issue task orders for services. Ordering Periods (estimated, finalized at time of contract award): Base Ordering Period: 12/31/2026 to 12/30/2027 Ordering Period 1: 12/31/2027 to 12/30/2028 Ordering Period 2: 12/31/2028 to 12/30/2029 Ordering Period 3: 12/31/2029 to 12/30/2030 Ordering Period 4: 12/31/2030 to 12/30/2031 Normal Duty Hours: Monday through Friday, 6:30am to 3:00pm, Arizona Time, excluding Federal Holidays and any other day specifically declared by the President of the United States to be a national holiday. Off Duty Hours: Monday through Friday 3:00pm to 6:30am, Arizona Time, and Saturdays and Sundays. There may be overtime or weekends where work is needed in this contract. The contractor shall be required to start urgent/off duty work within three hours of notification from the Contracting Officers Representative (COR). Any exceptions require a Contracting Officer s (CO) approval. Off duty hours shall also include the following Federal Holidays: New Year s Day (January 1) Martin Luther King, Jr. Day (Third Monday in January) President s Day (Third Monday in February) Memorial Day (Last Monday in May) Juneteenth Day (June 19) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25) 4. CONTRACTOR GENERAL REQUIREMENTS It is the intent of these specifications to govern receiving furniture and furnishings, maintain a current inventory of existing furnishings, and perform moves to include: Moving furniture and belongings. Disassembly and assembly of furniture. Removal, storage, inventory, and delivery of existing furniture. The contractor is responsible for ensuring that its company and personnel maintain any generally required professional certification, accreditation license, bond, and proficiency relative to their area of expertise. The contractor shall retain documentation of such records. The Government will not pay expenses to meet this requirement. The contractor is responsible for ensuring staff are trained and certified for planning an installed product to maintain the integrity of the manufacturer s warranty. The contractor must have certification to provide installation services for the following manufacturers, at a minimum: Herman Miller Steelcase Knoll Haworth Allsteel The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble, and assemble furniture for SAVAHCS. The contractor will be responsible for installing wall mounted sit-stands and accessories to include literature racks, bullet boards, and marker boards in addition to systems furniture items. The placement of all walls mounted items shall be coordinated with the COR prior to installation. The COR will provide the contractor with an electronic copy of the furniture component listings and installation drawings so the contractor can coordinate receiving, storage, and installation. The COR shall enter inventory orders to be delivered by the contractor in the contractor s inventory system and include these in the daily task lists. The contractor shall assign a single point of contact that will consistently be a project manager as needed, manage the work performed under the contract and shall coordinate work with the other contractor personnel. The project manager shall have a cell phone with e-mail capabilities to simplify communication between the contractor personnel and VA personnel. The contractor s project manager shall be responsible for providing the installation crew with copies of furniture component listing and installation drawings previously provided by the COR. The contractor s project manager shall coordinate sequencing and staging with the COR on larger projects. The contractor s lead installer shall ensure that the job is completed and inspect the job site before notifying the COR that the work is complete. The lead installer must clearly communicate with VA personnel. The lead installer should be the same person for each VA project to the maximum extent practicable. The contractor personnel shall be dressed professionally to include at a minimum attire such as the contractor s uniform or the contractor s company logo. On average the contractor will be scheduled three days a week, but this will vary with workload. When called for projects, the contractor will be requested to work no less than four hours per call. The individual projects could extend several days depending on size of the project. When contacted to respond to an urgent move or installation request, the contractor must be available within two days of an urgent request. The contractor shall provide cleaning services of product (ex: fabric panels) as needed/directed by VA staff. The contractor shall also provide minor repairs to damaged furniture when possible. Examples of minor repairs include replacing a wheel on a chair, re-gluing castors, cuts to work surfaces around columns, re-edge banding, etc. The contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per the project timeline. The contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services. The contractor s personnel shall have the ability to meet and communicate with the general public; ability to physically perform the functions required in the performance of the assigned duties; ability to read English; understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts. They shall also be familiar with a variety of commercial furniture product disassembly/assembly parts and components. able to. The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the COR for inspection when required. The contractor is only to take instruction from the COR or VA CO during any assignment. The contractor shall notify the COR regarding any schedule implications (if work is taking longer or is completed quicker than scheduled), whether there are missing product
Read Full Official Summary
2 | Page This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes. It does not oblige the Government to award a contract. Requests for a solicitation will not receive a response. Responses to these sources sought must be in writing. The purpose of these sources sought (36C26227Q0007) announcement is for market research used to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses: This notice shall include the following: (a) Company name (b) Address (c) Point of contact (d) Phone, fax, and email (e) UEI number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, 8(a), HUBZone, Women Owned Small Business, Small Disadvantaged Business, or Small Business HUBZone and (i) A capability statement that addresses the organization s qualifications and ability to perform as a contractor for the work described below. The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 S. 6th Ave, Tucson, AZ 85723 is seeking a potential qualified contractor that can provide Furniture Storage, Installation, and Electronic Inventory services for SAVAHCS. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to these sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 493190 ($36.5 million in average annual receipts). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). All interested Offerors should submit information by e-mail to barry.bland@va.gov. All information submissions to be marked Attn: Dr. Barry Bland, Senior Contract Specialist and should be received no later than 10:00 AM CA (PST) on October 23, 2026. STATEMENT OF WORK SOUTHERN ARIZONA VETERAN AFFAIRS HEALTH CARE SYSTEM PERFORMANCE WORK STATEMENT FOR ASSET INVENTORY MANAGEMENT AND LABOR/INSTALLATION 1. OBJECTIVE Southern Arizona Veterans Affairs Health Care System (SAVAHCS) requires asset inventory management services and labor/installation. The contractor must have the capabilities to provide labor (technically trained personnel) for inventory data capture management, product handling inventory management of VA s multi-manufacturer complicated systems furniture and freestanding furniture and for installation throughout the facility. Knowledge of multi-manufacturer systems furniture (Haworth, Herman Miller, Knoll, Steelcase, etc.) with a minimum of 3 years experience of working with products is required. 2. SCOPE OF WORK The Contractor shall furnish all labor, tools, equipment and trucks to provide and execute the pickup of complex furniture systems, moving of complex furniture systems, freestanding furniture, and the computer data management of these complex systems and furniture. The VA will supply the furniture systems and freestanding furniture to be picked up and inventoried at the vendor s inventory management center. The contractor shall provide furniture moving, installation, and storage services for SAVAHCS for the facilities listed below. Medical Centers: SAVAHCS 3601 S. 6th Ave. Tucson, AZ 85723 Community Based Outpatient Clinics (CBOC): VA NW Clinic, 3920 W Linda Vista Blvd, Tucson, AZ 85742 VA SE Clinic, 7395 S Houghton Rd, Ste. 129, Tucson, AZ 85747 VA Casa Grande Clinic, 1876 E Sabin Dr. Ste 15 Bldg A, Casa Grande, AZ 85122 VA Green Valley Clinic, 380 W Vista Hermosa Dr., Ste 140, Green Valley, AZ 85614 VA Safford Clinic, 355 N 8th Ave., Safford, AZ 85546 VA Sierra Vista Clinic, 101 N Coronado Dr Ste. A, Sierra Vista, AZ 85635 (relocating in 2028) VA Yuma Clinic, 3111 S 4th Ave., Yuma, AZ 85364 (relocating in 2027) 11403 E. South Frontage Rd. Yuma, AZ 85365 VA Ft. Huachuca Clinic, 2240 Winrow Rd, Fort Huachuca, AZ 85613 (resides on military installation) Other Locations: Pinal County VA Clinic, 1179 E. Cottonwood Lane, Casa Grande, AZ 85122 Cochise County VA Clinic, 157 N. Coronado Dr., Sierra Vista, AZ 85635 (relocating in 2028) 3. PERIOD OF PERFORMANCE This procurement shall be for a single award indefinite delivery indefinite quantity contract with a period of performance from 31 December 2026 to 30 December 2031(estimated, finalized at time of contract award). Funds will be made via issuance of written, unilaterally signed task orders against the indefinite delivery indefinite quantity contract. Only warranted VA contracting officers can issue task orders for services. Ordering Periods (estimated, finalized at time of contract award): Base Ordering Period: 12/31/2026 to 12/30/2027 Ordering Period 1: 12/31/2027 to 12/30/2028 Ordering Period 2: 12/31/2028 to 12/30/2029 Ordering Period 3: 12/31/2029 to 12/30/2030 Ordering Period 4: 12/31/2030 to 12/30/2031 Normal Duty Hours: Monday through Friday, 6:30am to 3:00pm, Arizona Time, excluding Federal Holidays and any other day specifically declared by the President of the United States to be a national holiday. Off Duty Hours: Monday through Friday 3:00pm to 6:30am, Arizona Time, and Saturdays and Sundays. There may be overtime or weekends where work is needed in this contract. The contractor shall be required to start urgent/off duty work within three hours of notification from the Contracting Officers Representative (COR). Any exceptions require a Contracting Officer s (CO) approval. Off duty hours shall also include the following Federal Holidays: New Year s Day (January 1) Martin Luther King, Jr. Day (Third Monday in January) President s Day (Third Monday in February) Memorial Day (Last Monday in May) Juneteenth Day (June 19) Independence Day (July 4) Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25) 4. CONTRACTOR GENERAL REQUIREMENTS It is the intent of these specifications to govern receiving furniture and furnishings, maintain a current inventory of existing furnishings, and perform moves to include: Moving furniture and belongings. Disassembly and assembly of furniture. Removal, storage, inventory, and delivery of existing furniture. The contractor is responsible for ensuring that its company and personnel maintain any generally required professional certification, accreditation license, bond, and proficiency relative to their area of expertise. The contractor shall retain documentation of such records. The Government will not pay expenses to meet this requirement. The contractor is responsible for ensuring staff are trained and certified for planning an installed product to maintain the integrity of the manufacturer s warranty. The contractor must have certification to provide installation services for the following manufacturers, at a minimum: Herman Miller Steelcase Knoll Haworth Allsteel The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble, and assemble furniture for SAVAHCS. The contractor will be responsible for installing wall mounted sit-stands and accessories to include literature racks, bullet boards, and marker boards in addition to systems furniture items. The placement of all walls mounted items shall be coordinated with the COR prior to installation. The COR will provide the contractor with an electronic copy of the furniture component listings and installation drawings so the contractor can coordinate receiving, storage, and installation. The COR shall enter inventory orders to be delivered by the contractor in the contractor s inventory system and include these in the daily task lists. The contractor shall assign a single point of contact that will consistently be a project manager as needed, manage the work performed under the contract and shall coordinate work with the other contractor personnel. The project manager shall have a cell phone with e-mail capabilities to simplify communication between the contractor personnel and VA personnel. The contractor s project manager shall be responsible for providing the installation crew with copies of furniture component listing and installation drawings previously provided by the COR. The contractor s project manager shall coordinate sequencing and staging with the COR on larger projects. The contractor s lead installer shall ensure that the job is completed and inspect the job site before notifying the COR that the work is complete. The lead installer must clearly communicate with VA personnel. The lead installer should be the same person for each VA project to the maximum extent practicable. The contractor personnel shall be dressed professionally to include at a minimum attire such as the contractor s uniform or the contractor s company logo. On average the contractor will be scheduled three days a week, but this will vary with workload. When called for projects, the contractor will be requested to work no less than four hours per call. The individual projects could extend several days depending on size of the project. When contacted to respond to an urgent move or installation request, the contractor must be available within two days of an urgent request. The contractor shall provide cleaning services of product (ex: fabric panels) as needed/directed by VA staff. The contractor shall also provide minor repairs to damaged furniture when possible. Examples of minor repairs include replacing a wheel on a chair, re-gluing castors, cuts to work surfaces around columns, re-edge banding, etc. The contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per the project timeline. The contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services. The contractor s personnel shall have the ability to meet and communicate with the general public; ability to physically perform the functions required in the performance of the assigned duties; ability to read English; understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts. They shall also be familiar with a variety of commercial furniture product disassembly/assembly parts and components. able to. The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the COR for inspection when required. The contractor is only to take instruction from the COR or VA CO during any assignment. The contractor shall notify the COR regarding any schedule implications (if work is taking longer or is completed quicker than scheduled), whether there are missing product
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