Federal Contractor Readiness Guide
How to Use WAWF
Use Wide Area Workflow (WAWF) through PIEE to create and route receiving reports and invoices required on many DoD contracts.
What it is
Wide Area Workflow (WAWF) is the DoD electronic document routing system for receiving reports, invoices, and acceptance documents tied to contract line items.
Who needs it
Defense contractors whose contracts specify WAWF as the required invoicing and receiving mechanism.
Prerequisites
- PIEE user account with WAWF roles
- Contract number, CAGE, and document identifiers from the award
Step-by-step process
- 1. Obtain PIEE and WAWF access
Register in PIEE and request WAWF vendor roles for users who will create or approve documents.
- 2. Review contract WAWF instructions
Read the contract's WAWF clause for required document types (for example receiving report, invoice, acceptance).
- 3. Create and submit documents in WAWF
Log in through PIEE, start the required document chain, and route to the government acceptance official.
- 4. Track status and resolve rejections
Monitor WAWF status codes and correct rejected documents promptly to avoid payment delays.
Information and documents you need
- Contract number
- Shipment or service period data
- Line item quantities and amounts
- Supporting receiving or service documentation as required by contract
Cost
WAWF access through PIEE does not describe a per-transaction federal vendor fee.
Typical processing time
Processing time varies; the official source does not publish a guaranteed completion timeframe.
Common mistakes
- Submitting invoices before receiving reports are accepted
- Using incorrect contract line numbers
- Missing PIEE role updates for new invoice clerks
What happens after approval / completion
After acceptance, payment processes through DFAS or designated pay systems linked to WAWF data.
Official sources
- PIEE (primary)
- DFARS 252.232-7003 — Electronic Submission of Payment Requests (supporting)