Rural County Government Document Management System

Counties and other local governmental entities constantly have more documentation and reporting requirements placed on them by state and federal government regulations. This, along with other factors, has put many local governments in a difficult financial situation. Business and larger governmental entitles have begun to use document image processing technology to more effectively reduce costs and provide quality services. Document image processing allows a paper document to be converted to an electronic image that can be retrieved, printed or sent electronically or even retrieved at a distant location in a matter of seconds. The proposed Phase I project will survey rural county governments to gather necessary information to design a pilot document impage management system. The study will identify the document type, retrieval and reporting needs of county governments and other factors that will be used to design a document management system. In Phase II the system will be developed and tested prior to marketing the product in Phase III.