COMPUTERIZED REQUIREMENTS FOR EXPEDITING RFP ACTIONS AND CONTRACT DOCUMENTATION

PROCUREMENT REQUEST (PR) PREPARATION WITHIN NAVSEA IS A TIMECONSUMING PROCESS INVOLVING MANY REVIEWS, DECISIONS, AND REFERENCES TO GOVERNMENT REGULATIONS AND DIRECTIVES. THIS PROPOSAL ADDRESSES THE PRACTICAL OBJECTIVE OF USING AUTOMATION TO EXPEDITE PR PREPARATION/CHANGES AND REDUCE THE NUMBER OF TIMES A PR IS RETURNED TO THE ORIGINATOR FOR CORRECTION. AUTOMATING THE PR PROCESS WILL (1) ASSIST PR ORIGINATORS THROUGH QUERY AND MENU FEATURES; (2) FACILITATE TAILORING TO SPECIFIC PROCUREMENT NEEDS; (3) ALLOW RAPID INCORPORATION OF CHANGES; (4) ENSURE CONSISTENCY OF THE PR PROCESS BY STORING RETRIEVABLE PREVIOUSLY APPROVED GENERIC PR WORK STATEMENTS, CDRLS SPECIFICATIONS, SPECIAL PROVISIONS AND OTHER REQUIRED TEXTUAL INFORMATION; (5) REDUCE THE REQUIRED PR PREPARATION TIME BY EXPLOITING MODERN WORD PROCESSING, DESKTOP PUBLISHING, AND PRINTING TECHNIQUES; AND (6) RESULT IN CONSISTENTLY HIGH-QUALITY PRODUCTS BY AUTOMATED FORMATTING AND PRINTING FEATURES. THE PROPOSED PHASE I EFFORT WILL EMPLOY RAPID PROTOTYPING TO DEMONSTRATE THE FEASIBILITY, ADVANTAGES, AND PRACTICALITY OF FULLY AUTOMATING THE PR PROCESS DURING PHASE II.