System for Efficient Authoring and Smart Condition Reporting and Intelligent Baseline Evaluation (SEASCRIBE)

The Maintenance Data System (MDS) provides useful capabilities for enhanced Naval operational efficiency, serving as a platform for maintenance personnel to report corrective actions across equipment categories. Forms such as the OPNAV 4790 and the 2-kilo are integral to the Navy's strategic maintenance framework. Once submitted, the information contained in these forms becomes accessible by a several different authorized users, including the Type Commander (TYCOM) and the Navy Maintenance Support Office Department within the Naval Sea Logistics Center. The information managed through the proper use of these forms play a crucial role in analyzing maintenance challenges, developing current ship maintenance projects (CSMP), and generating automated work requests for deferred maintenance actions. However, the utility of the MDS is compromised when the forms are filled incompletely or inaccurately. Errors impact immediate maintenance needs, operational readiness, and long-term strategic planning. Addressing these challenges requires innovative concepts such as the idea of 'curation while creation' using AI-assisted technologies to enhance the reliability and accuracy of essential documents in naval operations. Leveraging generative AI represents a significant leap forward, to enable intelligent parsing and integration of technical data, maintenance logs, and operational manuals for accurate form completion. Through the use of natural language processing and machine learning methods, generative AI ensures consistency, reduces human error, and speeds up the documentation process. Recognizing these challenges and opportunities, Knowledge Based Systems, Inc. (KBSI) will research and demonstrate the System for Efficient Authoring and Smart Condition Reporting and Intelligent Baseline Evaluation (SEASCRIBE). By harnessing natural language processing and generative AI, the proposed solution will ensure consistency, reduce human error, and significantly speed up the documentation process. SEASCRIBE will have the ability to learn and adapt to domain-specific vocabularies and the unique requirements of naval maintenance. The resulting new capability will help streamline naval maintenance tasks while enhancing the overall efficiency and reliability of maintenance management in naval operations.